Job Description

Job Description

Job Description

Part-Time Administrative Assistant
S.J. Janis Company

Elm Grove, WI | Part-Time
$25-$30/hour (Depending on Experience)

(16 hrs./week, Wed & Fri)

Behind every successful remodeling project is a team that keeps everything organized.

At S.J. Janis , we've spent more than 75 years earning homeowners' trust through exceptional craftsmanship, thoughtful communication, and outstanding service. We're looking for a dependable Administrative Assistant who enjoys creating order, staying organized, and helping projects move forward.

This is more than an administrative position. It's an opportunity to build your career while learning how an established residential remodeling company operates behind the scenes.

If you're organized, dependable, and eager to grow, we'd love to meet you.

• Coordinate calendars, appointments, meetings, and schedules
• Support leadership with administrative tasks and submitting reports
• Maintain EOS system and prepare for monthly meetings
• Maintain digital and paper files
• Maintain our internal project estimating system with past project data
• Prepare, organize, and distribute project documentation
• Organize office folders and banker boxes with past project files
• Track project information using spreadsheets and internal systems
• Follow up on forms, documents, and outstanding action items
• Assist with recruiting, onboarding, and other administrative processes
• Conduct a mid-project check-in phone call with current remodeling clients
• Route IT questions to our technical resource to troubleshoot
• Answer phones and provide professional office support

• At least 2 years of administrative or office support experience.
• Is highly organized and detail-oriented
• Enjoys keeping projects and information on track
• Has excellent written and verbal communication skills
• Is dependable and follows through on commitments
• Can manage multiple priorities while maintaining accuracy
• Is comfortable using Microsoft Office products
• Learns new software quickly
• Enjoys supporting a collaborative team

• Administrative experience in construction, remodeling, or home services
• Experience with QuickBooks
• Familiarity with scheduling software, project management platforms, or CRM systems

• 16 Hours per week (Wednesday and Friday)
• Competitive pay of $25-$30/hour , depending on experience
• Flexible part-time schedule
• Opportunity to learn the residential remodeling industry
• Supportive, collaborative team environment
• Career development opportunities
• Stable company with more than 75 years of success

• Keep files and project information organized and up to date with minimal oversight.
• Help leadership stay focused by handling administrative tasks and follow-ups.
• Respond promptly and professionally to internal and external communications.
• Ensure documents, records, and tracking systems remain accurate and easy to access.
• Become a dependable team member others trust to keep projects moving
• Continuously look for ways to improve organization, efficiency, and administrative processes.

If you're looking for an opportunity to build your administrative career with a respected company that values teamwork, professionalism, and continuous improvement, we'd love to meet you.

Please submit your resume along with a brief note telling us why you're interested in this role and what makes you an organized, dependable team member.

If you've supported construction, remodeling, project management, or operations teams, we'd love to hear about that experience. We look forward to learning more about you.

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