Job Description

Police Records Supervisor The Huntington Beach Police Department is seeking qualified candidates for the Police Records Supervisor. This is a working supervisor who is familiar with their subordinates' work duties and assignments. The ideal candidate will have more than three (3) years of experience in the area of records management, including two (2) years within a law enforcement agency who is familiar with legal terminology, State and federal regulations, DOJ guidelines, CLETS policies/procedures, POST records manual and supervisory practices and procedures. Job Summary: Under general supervision, organizes, coordinates, and supervises the activities of Police Records personnel; prepares and administers performance evaluations; applies proper and effective discipline; ensures compliance with state and federal laws as it relates to the Department; performs other duties as required within the scope of the classification. Supervision Received and Exercised: Reports to: Police Services Manager. Supervises: Administrative support staff. Distinguishing Characteristics: The Police Records Supervisor supervises and coordinates the work of assigned personnel in the Records Department during assigned shifts. This is an advanced journey class with responsibility for first line supervision receiving direction from the Police Services Manager. This is a working supervisor performing the full duties of Senior Police Records Specialists. Minimum Qualifications: Knowledge of: Modern office equipment and procedures, English usage, spelling, grammar, and punctuation, advanced record keeping methods; teletype procedures, applicable federal, state, and local laws and ordinances pertaining to police records, police terminology, and law enforcement codes, telephone procedures and etiquette, automated RMS and multimedia system operations; and computer operations. Ability to: Assist in developing and implementing goals, objectives, practices, policies, procedures, and work standards, supervise, train, plan, organize, schedule, assign, review, and evaluate the work of staff, interpret, apply, and ensure compliance with Federal, State, local, and department policies, procedures, laws and regulations, identify problems, research and analyze relevant information, develop and present recommendations and justification for solutions, perform the most difficult police records management and customer service duties and operate related records system databases properly and effectively, make sound, independent decisions within established policy and procedural guidelines, use English effectively to communicate in person, over the telephone, and in writing, establish and maintain effective working relationships with those contacted in the course of work. Education: High school diploma or equivalent certificate. An Associate's degree or college level coursework or specialized training in a related field is preferred. Experience: Three (3) years' experience in the area of records management, including two (2) years within a law enforcement agency and a minimum typing/keyboarding speed of 30 wpm net. Certifications/License: Possession of a valid California Class C driver license with an acceptable driving record at time of appointment and during course of employment. Within six (6) months of appointment, must successfully complete CLETS requirements (training provided by the Department). Supplemental Information: The incumbent must be able to meet the physical requirements of the job class and have mobility, balance, coordination, vision, hearing and dexterity levels appropriate to the duties to be performed. Work is performed in a general office environment, requiring sitting for prolonged periods of time; standing and walking to retrieve work files or to other departments or office locations; leaning, bending and stooping to perform work behind a desk or to retrieve information; pushing, turning or twisting to move chair or body from desk; reaching to place or retrieve files or open file drawers or cabinets; light grasping to hold a writing instrument or documents; firm grasping as needed to lift and carry work files or operate office equipment; finger dexterity to type on a computer keyboard. Must be able to actively listen to receive instruction, and verbally communicate information in order to engage with customer base, staff, and others, in person and via telephone. Work may necessitate some lifting, carrying, pushing and/or pulling of objects and materials up to 25 pounds. Reasonable accommodation(s) for an individual with a qualified disability will be considered on a case-by-case basis.

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