Job Description

Optima Office Bookkeeper

Want to work for a company that puts you first?! At Optima Office our people are the most important asset. Optima Office was voted as a Best Place to Work since 2020 by the San Diego Business Journal, as well as fastest growing company by Inc 5000!! Let us show you why!

Optima Office is a female owned company that provides Outsourced Accounting, CFO and COO services along with Human Resources Support. We serve over 300 companies across the United States but are mostly focused on the West Coast. We are a fast-growing company who continues to add clients and team members at a steady pace. In 2022 we were the 10th fastest growing company in San Diego.

Our vision as a company is to have the highest retention with our clients and employees in the industry. Happy Staff = Happy Clients has been our founder's motto for a decade. Half of the company's profits get paid out as bonuses to the team and for fun company events.

We have a huge emphasis on work-life balance and provide a flexible environment which allows our team to choose their own schedule. Over half of our 100 employees are working parents who value flexibility and family time.

"I love working for Optima! I am super happy with my decision to work for Optima and am thankful for the opportunities they have provided me!" - Robbie W, Client Services

"What a treat it is to work with several different clients, industries, and team members! It means a lot to work for a company that is genuinely caring and supportive to its employees, and I look forward to being part of the Optima Office family for years to come." - Sr. Accountant

What to Expect Starting at Optima Office as a Bookkeeper...

• Flexibility you will be paired with clients that allow you to work the hours you prefer.
• Work/Life Balance whether you're spending time with family or enjoying a new hobby, we believe a healthy work/life balance is beneficial for both our consultants and our clients. We believe in optimizing our time at work so that we can spend quality time with our friends and family outside of the office.
• You Come First we are passionate about setting our consultants up for success. We have a career development program along with a robust training platform.
• Purpose Driven we enjoy partnering with like minded clients. Our client's values tend to line up directly with our own, making for a unique partnership with mutual benefits.

Optima Office is the place for you if

• You are adaptable - you can adjust on the fly and welcome diverse clients.
• You are technically strong you have experience in accounting, finance or HR and can be relied upon by colleagues and clients for accurate and timely work. A variety of industry and software experience is considered a huge plus, but not required for staff level positions. We certainly welcome subject matter experts at the more senior levels.
• You are a pro-active communicator who has a sense of urgency with response time.
• You are kind and collaborative you are a team player who works well with others.
• You are a self-starter you take initiative and are proactive in accomplishing your goals.

This position is responsible for managing the bookkeeping and general office administrative duties. Primary responsibilities include accounts payable, bank deposits, reconciliations, and other finance-related duties.

Responsibilities:

• Maintains records according to generally accepted accounting principles including recording the general ledger entries, accounts payable, accounts receivable, cash management, and reconciliation of bank statements.
• Applies strong accounting skills, including A/P, A/R, purchasing backup, journal entries, and all bookkeeping.
• Supports clients with collection calls on accounts
• Participates in activities needed to support the management functions of the team.

This is a hybrid position that requires 3 days in our San Diego office.

Additional Perks and Benefits:

• All positions can be full Time, part time, in-person or hybrid.
• 401K with company match of up to 50% of the first 6%.
• Competitive pay with revenue sharing for salaried individuals.
• Medical, Dental, Vision & Life Insurance Vacation, Sick and Holiday Pay.
• Peer to Peer Recognition Program - Bonusly.
• Mentorship program.
• Happy hours and much more!

Requirements

Minimum Qualifications (Education, Experience, Skills)

• High School degree
• 1-3 years of proven bookkeeping experience
• Reliable means of transportation and ability to visit clients on-site in San Diego at least 2 days a week.
• Solid understanding of basic bookkeeping and accounting payable/receivable principles
• Proven ability to calculate, post and manage accounting figures and financial records
• Data entry skills
• Hands-on experience with QuickBooks and/or other automated accounting systems
• Must have strong experience with Microsoft Excel, Access, and Word
• Strong verbal and written communication skills
• High degree of accuracy and attention to detail
• Strong interpersonal, supervisory and customer service skills
• Ability to multi-task, work under pressure and meet deadlines

Preferred Qualifications (Education, Experience, Skills)

• An associate degree in accounting or business administration is preferred, but not required
• Certification in bookkeeping is preferred

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