Job Description

Job Posting Position Summary: Provide administrative and clerical support in conjunction with the on-site property manager. Administrative assistants are expected to maintain a professional relationship with the BOD, unit owners, tenants, fellow co-workers and vendors. Responsibilities include, but are not limited to: Answering telephones, screening or routing calls, taking messages. Responsible for all office filing. Responsible for incoming emails. Prepare all incoming work order requests using the appropriate association database and distribute them accordingly. Schedule moves and events using the appropriate association database and scheduling policy. This includes but is not limited to: logging, distributing, collecting funds and maintaining records. Assure all association contact; telephone, email and mailing addresses are maintained current in management database. Maintain unit files. Prepare and distribute sales and lease package. Perform appropriate background check with third party vendor. Responsible for reviewing applications with prospects. Process application for committee to review and approve, collect required funds. Prepare and distribute architectural modification applications. Responsible for reviewing applications with residents and vendors, Processing package for committee to review and approve as well as collecting required funds. Assist with and or prepare outgoing correspondence including but not limited to: association notices, meeting minutes,meeting notices and violations. Assist property manager with association delinquency and collections policies. Accept associaiton's accounts receivables, process accordingly, and send to CPM for Posting. Responsible for common area inventory. Including but not limited to programing and de-programing access devices, issuing parking decals, processing guest and rental parking per association policy, collecting funds and maintaining track records Maintain and organize all files of the Association. Responsible for knowledge of association rules & regulations and policies. Assist manager with additional requested tasks. Must be very detail oriented Mon-Fri 8:00a-4:00p Pay Rate: Up to $28 DOE PLEASE DO NOT APPLY FOR THIS POSITION YOU LIVE MORE THAN 30 MINUTES FROM FORT LAUDERDALE! Skills & Qualifications: Highly responsive and able to provide excellent customer service. Ability to create and develop long-term relationships. Multitask in a fast passed environment. Capable and efficient in using computer systems including: MS-Office, property management software and email. Excellent oral and written communication skills. Must pass a drug screening and background check.

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