Job Description

Assistant Athletic Equipment Manager

The Assistant Athletic Equipment Manager plays a vital role in supporting the daily operation of Phillips Academy's Athletic Equipment Room and serves approximately 1,160 students participating in one of the nation's premier interscholastic athletics programs.

Working under the direction of the Head Equipment Manager, this position provides direct support to student-athletes, coaches, athletic trainers, and athletics administrators by ensuring uniforms, apparel, towels, equipment, and athletic supplies are clean, organized, available, and ready for practices, contests, and special events.

This is an academic year full-time position (mid-August through end of June) requiring flexibility to meet the changing demands of the athletics calendar. The position regularly requires Saturday work during the academic year, with schedules adjusted to support contests, tournaments, preseason preparation, postseason play, and special events.

Essential Responsibilities

Daily Equipment Room Operations

• Assist with the daily operation of the athletic equipment room.
• Issue, collect, organize, inspect, and store athletic uniforms, apparel, towels, and equipment.
• Prepare equipment and uniforms for daily practices, contests, travel, and tournaments.
• Maintain organized storage areas and ensure equipment rooms remain clean, safe, and efficient.
• Assist with inventory counts and end-of-season collection and reconciliation.

Laundry Operations

• Coordinate the daily collection, laundering, drying, folding, organization, and timely redistribution of uniforms, towels, pinnies, and practice gear.
• Deliver clean laundry to athletic facilities throughout campus and collect soiled items on a consistent schedule.
• Ensure coaches receive uniforms and equipment in a timely manner.

Equipment Support

• Assist in fitting student-athletes for uniforms and equipment.
• Help inspect equipment for safety and report items requiring repair or replacement.
• Assemble, prepare, transport, and retrieve equipment for practices, games, and tournaments.
• Assist with receiving shipments, organizing deliveries, and stocking supplies.

Customer Service

• Provide outstanding daily service to coaches, students, athletic trainers, faculty, staff, and visitors.
• Respond promptly to requests while maintaining professionalism in a fast-paced environment.
• Work collaboratively with the Head Equipment Manager to anticipate seasonal needs.

Other Responsibilities

• Support equipment operations during home contests, tournaments, and special events.
• Assist with online team apparel distribution as needed.
• Perform other related duties assigned by the Head Equipment Manager or Athletics Operations Manager.

Minimum Qualifications

• High school diploma required; associate's or bachelor's degree preferred.
• Previous experience working in athletics, equipment operations, facilities, logistics, retail operations, warehouse operations, or a similarly hands-on service environment preferred.
• Valid driver's license required.
• Experience working with adolescents or in an educational environment is desirable.

Knowledge, Skills & Abilities

• Strong organizational skills with exceptional attention to detail.
• Excellent customer service orientation.
• Ability to prioritize multiple tasks in a fast-paced environment.
• Dependable, punctual, and self-motivated.
• Positive attitude and willingness to work collaboratively.
• Ability to communicate professionally with students, coaches, faculty, staff, vendors, and visitors.
• Basic computer proficiency, including Microsoft Office, and the ability to learn inventory management systems.
• Ability to work independently while contributing positively to a team.

Schedule Expectations

This position requires flexibility to support a vibrant, year-round athletics program. The work schedule regularly includes:

• Five day work including regular Saturday work schedule.
• Early mornings and/or evenings depending on athletic schedules.
• Additional hours during preseason, tournaments, playoffs, championships, and other major athletics events.
• Work schedules are adjusted throughout the year based on seasonal athletics demands.
• Andover's athletic program is required programming for its student body and runs year-round, including through and during inclement weather. The role of equipment manager is essential to the proper running of the athletic program and thus, this position is categorized as an essential employee.

Physical Requirements

• Frequently lift and carry up to 50 pounds.
• Push carts loaded with uniforms, laundry, and athletic equipment.
• Walk extensively across campus throughout the day.
• Stand, bend, reach, kneel, climb stairs, and perform repetitive lifting.
• Work indoors and outdoors in varying weather conditions.

The Academy provides competitive benefits, and salary is commensurate with experience.

Phillips Academy is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender expression, gender identity, age, physical or mental disability, genetic information, veteran status, military service, application for military service or any other characteristic protected by law. Any offers of employment will be contingent upon successful CORI/SORI, and fingerprinting background checks as well as unrestricted authorization to work in the United States.

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