Administrative Associate
Apply (
locations
Malvern, PA
time type
Full time
posted on
Posted 10 Days Ago
job requisition id
177514
What You’ll DoCalendar & Scheduling
Manage calendars, coordinate meetings, align logistics, and make sure leaders have what they need to show up prepared.
Meeting Support
Organize agendas, assemble materials, take simple notes, and ensure follow‑ups are tracked and closed.
Team Coordination
Support team routines, events, onboarding, and communication flow across the group.
Document & Communication Support
Create and update basic documents, slides, and communications.Manage distribution lists and ensure information moves clearly and timely.
Administrative Operations
Support travel bookings, expense reports, purchase requests, and general administrative tasks that maintain smooth operations.
Organizational Stewardship
Maintain shared files, team sites, reference materials, and act as a trusted point of continuity across the department.
What You Bring
Strong organizational skills and exceptional attention to detail
Clear, professional written and verbal communication
Ability to prioritize in a fast‑moving environment
Proficiency in Microsoft Office and collaboration tools (Outlook, Teams, SharePoint)
Good judgment, confidentiality, and a proactive, team‑oriented approach
Why Vanguard
You’ll get to partner closely with leaders, build relationships across the business, and gain a holistic view of how teams work together to fulfill our mission. Internal descriptions note this role as ahigh‑visibility, high‑impact opportunitywith exceptional networking potential and exposure to senior leadership.
You’ll be joining a team that values:
Purpose-driven work
Collaboration and trust
Continuous learning and development
A balanced, supportive work environment
Special Factors
Sponsorship
Vanguard is not offering visa sponsorship for this position.
About Vanguard
At Vanguard, we don't just have a mission—we're on a mission.
To work for the long-term financial wellbeing of our clients. To lead through product and services that transform our clients' lives. To learn and develop our skills as individuals and as a team. From Malvern to Melbourne, our mission drives us forward and inspires us to be our best.
How We Work
Vanguard has implemented a hybrid working model for the majority of our crew members, designed to capture the benefits of enhanced flexibility while enabling in-person learning, collaboration, and connection. We believe our mission-driven and highly collaborative culture is a critical enabler to support long-term client outcomes and enrich the employee experience.
Similar Jobs (1)
Administrative Associate
locations
Malvern, PA
time type
Full time
posted on
Posted 2 Days Ago
About Us
Vanguard, one of the world's leading investment management companies, serves individual investors, institutions, employer-sponsored retirement plans, and financial professionals. We have a diverse and talented crew with a culture that promotes teamwork, along with an unwavering focus on serving our clients' best interests.
This website uses "cookies" to distinguish you from other users. A cookie is a small file of letters and numbers placed on your computer or device. This helps us to provide you with a good experience when you browse our website and also allows us to improve our site and services. The cookies are stored locally on your computer or mobile device. To accept cookies you can continue browsing as normal. Or you can go to ourPrivacy Policy ( to read more information and learn how to change your preferences.
Read More
...Bilingual French/English Associate Sales Comparable Researcher CoStar Group (NASDAQ: CSGP) is a leading global provider of commercial... ...coverage: Medical / Vision / Dental / Prescription Drug Life, legal, and supplementary insurance Commuter and parking benefits...
Job Description For this position, pay will be variable by location - See additional job details and benefits below. What makes Cheddar's a great place to work? A leader who inspires their team! As a Cheddar's Manager, yourbiggest impact comes from creating an...
...Job Full Description Express is seeking an experienced Sanitation Worker to support cleanliness and food safety operations within a fast-paced food manufacturing facility. This role is responsible for sanitizing production equipment, verifying facility cleanliness...
...Abuse Disclosure Form Qualifications-Desired: Police or Law Enforcement experience Certified by a New Jersey Police... ....45 caliber Have a Level III holster Possession of a RPO-Retired Police Officer's Right to Carry and meet all training...
...HOUSEpitality Family (Richmond, VA) Boathouse Casa del Barco Island Shrimp Co. Can Can Brasserie Pay: $13 - $35+ per hour (including gratuity) Be Part of Life's Biggest Moments Welcome to the HOUSEpitality Family - a Richmond-based restaurant group known...